Receptionist(GULMIT GOJAL) @ Linko International Pvt Ltd

Job Summary

We are seeking a friendly, professional, and organized individual to join our team as a Receptionist. As the first point of contact for visitors and clients, you will play a vital role in creating a welcoming atmosphere, ensuring smooth operations, and providing excellent customer service. The ideal candidate will possess strong communication skills, a positive attitude, and the ability to multitask effectively in a fast-paced environment.

Role and Responsibilities:

• Greet and welcome visitors, clients, and guests in a professional and friendly manner.
• Answer and direct incoming calls, take messages, and ensure timely communication.
• Manage the reception area, ensuring it is neat, organized, and presentable at all times.
• Assist with scheduling appointments and maintaining calendars for staff.
• Handle incoming and outgoing mail and packages.
• Coordinate office supplies, ensuring inventory is stocked and placed as needed.
• Perform administrative tasks such as filing, data entry, and maintaining office records.
• Respond to inquiries and provide information about the company, services, or products.
• Ensure the safety and security of visitors by monitoring access and issuing visitor badges when necessary.
• Support various departments with clerical or administrative duties as needed.

 

Required Skills

Education:

• High school diploma or equivalent is required.
• Additional certifications in office administration or customer service are a plus.

Experience:

• Previous experience in a receptionist, administrative, or customer service role is preferred, but not required.
• Experience with office equipment (phone systems, printers, copiers) and basic administrative tasks (data entry, filing) is an advantage.

Skills:

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities, with the ability to prioritize tasks effectively.
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook) and/or Google Suite.
• Ability to operate office equipment (phones, fax machines, photocopiers).
• Professional, friendly, and approachable demeanor with the ability to engage with visitors and clients.
• Attention to detail and high level of accuracy in all tasks.

Traits:

• Strong interpersonal skills and the ability to work well in a team.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Discretion in handling sensitive or confidential information.
• Reliable, punctual, and flexible with work hours when needed.
• Professional appearance and presentation.

Other:

• Ability to maintain a calm and composed attitude, especially in high-pressure or busy situations.
• Willingness to learn and adapt to office systems and procedures.