Role Overview:
The Global Encounters Country Coordinator (referred to as “the Coordinator”) will oversee the planning, coordination, and execution of Global Encounters (GE) programmes that are based in the country, including but not limited to Global Encounters Camps, Heritage Journeys, Talent Institute initiatives, Arts and Sports Programming, and Global Encounters Internships. This role requires close collaboration with the Global Encounters Central Office Staff and Leads, programme implementation teams, National and Local Jamati leadership, AKDN partners, host sites (AKU, AKES sites, etc.), and others as needed with local and international stakeholders, ensuring seamless operations and impactful experiences for participants. The Coordinator must have an understanding of how to work with various stakeholders and teams. The Coordinator will need to be well versed on the aims of the Global Encounters Jamati Institution and the objectives of each of the initiatives.
Reporting Line:
The individual in this role will report to a Senior Manager within the Global Encounters Central Office and work collaboratively with the AKYSB Chair, appointed by the National Council President.
Base Location: Karachi
Key Responsibilities:
Logistical & Programmatic Support: Work closely with the Council and GE teams to provide comprehensive logistical support, including planning travel, accommodations, and on-ground assistance for participants and team members. Assist with the end-to-end planning of scoping visits, including venue evaluation and resource management, to facilitate seamless event execution.
Stakeholder Coordination: Serve as the primary liaison with the National Council, AKDN institutions, and other key partners in the region to ensure the successful implementation of Global Encounters (GE) programs.
Partnership & Vendor Management: Build and maintain strong relationships with vendors, partner institutions, and service providers such as hotels, hostels, and travel agencies to ensure logistics and accommodations meet GE’s high standards.
Financial Management: Oversee budget management and payment processing for all GE events, securing necessary approvals from the Global Encounters Central Office. Maintain accurate financial records and ensure compliance with financial guidelines.
Financial Assistance Coordination: Collaborate with local institutions, including AKYSB and AKSWB, to coordinate the financial assistance and due diligence process, ensuring equitable distribution of support to participants based on a set of eligibility criteria.
Participant Orientation: Organise and facilitate participant orientation sessions for various GE initiatives, ensuring participants are well-prepared and informed.
Alumni Engagement: Support ongoing alumni engagement efforts, including organising alumni events and fostering connections with former participants to enhance community involvement.
Site & Programme Development: Identify and assess potential new sites and partners for future GE programmes, contributing to strategic growth in the region. Support the GE team in strategic and operational planning, aiding the development and execution of key initiatives.
Event Memorabilia & Branding: Oversee the production and distribution of memorabilia, ensuring that all items are delivered on time and align with GE’s branding and quality standards.
Donor Services Support: Provide donor support services for all inbound inquiries, information requests, updates via email. Assist in managing the donor database by tracking donor data transactions, preparing donor data using provided templates, updating donor records, and segmenting data for analysis. Ensure the accuracy and integrity of the database through regular data cleaning and maintenance tasks.
Required Skills and Experience:
Bachelor’s Degree in a relevant field such as Nonprofit Management, International Development, Education, Business Administration, or a related discipline. A Master’s Degree is preferred, especially in fields like International Development, Education Leadership, Public Administration, Business Administration or Project Management.
Experience in programme management, event coordination, or a similar role, preferably within the development sector, education, or non-profit organisations.
Proven experience working with diverse stakeholders, including government agencies, NGOs, and community organisations.
Strong project management skills, with the ability to handle multiple tasks and projects simultaneously.
Demonstrated financial management experience, including budgeting, tracking expenses, and financial reporting.
Excellent communication and interpersonal skills, with the ability to work effectively across different cultures and regions.
Strong cultural competency, with the ability to navigate and engage with diverse cultural contexts and ensure inclusivity in program delivery.
Strong problem-solving abilities, with the capacity to anticipate challenges and develop proactive solutions.
High level of organisational skills and attention to detail.
Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with project management tools.
Ability and desire to travel within the region and internationally as needed.
Fluency in English and local languages required.
Interested candidates are kindly requested to submit their CV and cover letter to