Job Summary
Aga Khan Health Service, Pakistan (AKHS, P) runs one of the largest not-for-profit private healthcare systems in the country, with a focus on the regions of Gilgit-Baltistan, Khyber-Pakhtunkhwa, Punjab, and Sindh. Its core focus includes initiatives for hard-to-reach populations through services like outreach clinics, training of community midwives to provide low-cost health services in remote areas, screening for non-communicable diseases, and digital health solutions.
Aga Khan Health Service, Pakistan is looking for competent Admin and Finance Officer for Aga Khan Health Service, Pakistan – Gilgit Region.
Role and Responsibilities
- Ensure timely processing of all invoices and payments in a timely manner to mitigate audit risk.
- Ensure completeness of all support documents as per policy to process any payment, if any necessary document is not attached with ROP, coordinate with the relevant department and ensure compliance.
- Liaise with the vendors regarding payment status, handle vendor queries and process their payments.
- Upload scanned documents (Vouchers, JVs, Bills, etc..) to donor specific portal for audit purposes.
- Assist AM Finance in execution of donor audits, report compilation, data extraction, etc,
- Review the ledger frequently to identify incorrect charging, reclassification, or adjustments.
- Support AM Finance in documenting and approval of deviations through file notes, if any.
- Coordinate with the vendors and other departments such as supply chain, admin and HR to accelerate the payment processing.
- Stocktake, and reconcile expense sheet with GRNs & stock issuance reports
- Prepare internal & external reports periodically.
- Generate and process purchase requisitions from regions and ensure timely completion of the process.
- Resole supervisor queries in payment authorization on time
- Manage getting payments signed by signatories as per authority matrix on times
- Ensure timely processing of online payments through bank portals.
- Prepare bank reconciliations of assigned bank accounts and ensure to meet timelines.
- Coordinate with the banks for timely availability of bank statements.
- Ensure daily ticking and recording of transactions of major bank accounts.
- Assist managers in monthly and annual closing process to ensure that all the accruals.
- Ensure proper filing of vouchers.
- Responsible for professional coordination with other finance staff and the program team. according to internal processes and to ensure the highest quality of integrity and processes within the team.
- Any other task related to administration and finance in the program
Required Skills
Education, Experience & Competencies
- Bachelor’s/ Master’s degree in commerce.
- 2-3 years of experience in the relevant field with a reputed organization. Previous work experience in health-related projects will be preferred.
- Knowledge of accounting and bookkeeping terminologies and practices.
- Familiarity of automated accounting systems.
- Knowledge of spread sheets and database software.
- Acquaintance with general record keeping and filing systems.
- Ability to add, subtracts, multiply, and divides mathematical figures.
- Ability to compare data from a variety of sources for accuracy and completeness.
- Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes.
- Ability to follow, applies, interpret, and explain instructions and/or guidelines.
- Ability to determine work priorities.
- Good communication and interpersonal skills.
- Ability to operate standard office equipment
AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Admin and Finance officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.
Interested candidates meeting the criteria can apply latest by December 03, 2024